Trust & Due Diligence

Before you trust FlowOne with your business, challenge us.

Ask what happens when a server fails. Ask how much data you could lose. Ask how you leave FlowOne. Ask what happens if we disappear. Ask how migration can be rolled back. These aren’t uncomfortable questions — they’re the questions that should be answered before a critical platform enters your business.

What happens if you disappear?
Can we roll back?
What exactly does your SLA guarantee?
Who owns our data?
When was recovery last tested?
How much would it cost us to leave?
01

Don’t trust us because we ask you to.

FlowOne is not Microsoft or SAP. For a critical deployment, that makes continuity planning even more important — not less. So don’t take our word for anything:

Every claim on this page is designed to be verified, not believed. That is the point of due diligence.

1

Evaluate the architecture

2

Test the recovery procedures

3

Define the SLA

4

Verify the migration

5

Review the contract

6

Understand the exit plan

02

Your data is your data.

Ownership is not a slogan — it is a set of contractual rights:

Ownership: FlowOne does not gain ownership of customer business data. Ever.

Retention: contractual rules define how long data is held and where.

Export rights: you can take structured exports without asking permission.

Deletion: a defined procedure removes your data on request or termination.

Backup lifecycle: backups age out on a defined schedule — deletion includes them.

Portability: open formats, documented structure, no proprietary traps.

03

Lock-in should never be the business model.

We want you to stay because FlowOne keeps earning its place — not because migration is impossible. Retention through value, not through hostage data.

We distinguish between reasonable platform dependency and artificial lock-in. Any integrated platform creates the first. Only bad intent creates the second.

04

We don’t move your business in one blind leap.

Big-bang migrations fail because they bet everything on one weekend. We migrate in verified stages while your existing systems keep running.

Migration console
  1. 1Inventory
  2. 2Map
  3. 3Bulk migration
  4. 4Delta migration
  5. 5Reconciliation
  6. 6User acceptance
  7. 7Cutover
  8. 8Verification
Legacy systems
Source of truth
FlowOne
Bulk records0
Delta changes captured
Reconciliation: counts match
Post-cutover verification passed
Existing systems keep operating throughout
05

Testing reduces risk. Rollback acknowledges that risk still exists.

What if Monday morning something is wrong? That question gets answered before cutover, not after.

A migration plan without a rollback plan is incomplete.

Old systems are retained during an agreed rollback window

Rollback criteria are defined before launch — not negotiated during a crisis

Post-cutover changes are tracked so nothing created after go-live is lost

The rollback plan is written and rehearsed before cutover

Reconciliation covers records users created in the new system

Ownership of the go/no-go decision is agreed beforehand

06

Availability is not the same thing as a backup.

A backup gets your data back eventually. Availability keeps your people working through a failure. They are different disciplines, engineered separately.

High availability

High availability

  • Redundant application services
  • Continuously replicated data
  • Automatic failover where supported
  • Health monitoring on every layer
Disaster recovery

Disaster recovery

  • Independent, encrypted backups
  • A separate recovery environment
  • Documented restore procedures
  • Off-site protection
Operational monitoring

Operational monitoring

  • Continuous health checks
  • Failure detection and escalation
  • Automated remediation where safe
  • A human on call behind the automation

Contractual availability, RPO and RTO are defined according to the selected deployment and service level.

07

If everything fails, two numbers matter immediately.

Everything else about disaster recovery is detail. These two numbers decide how bad a very bad day gets.

RPO

How much recent data could potentially be lost?

Recovery Point Objective. With an RPO of 5 minutes, the worst case is that roughly the last five minutes of changes need recovery.

RTO

How long until the service is operational again?

Recovery Time Objective. With an RTO of 30 minutes, the service is back within half an hour of the failure — whatever failed.

Observed in drills — not a contractual SLA

In our regular failover drills the standby takes over in 4–6 minutes with replication lag held under 30 seconds.

Watch the failover replay

Different incidents carry different commitments

ScenarioRPORTO
Single node failureHA SLAHA SLA
Primary host failureHA SLAHA SLA
Entire site lossDR SLADR SLA
Backup restorationBackup SLARestore SLA

Contractual values are defined per deployment and service level — and we put them in writing before you commit.

08

An integration that silently stops is worse than no integration.

When an integration fails loudly, someone fixes it. When it fails silently, two systems drift apart and you find out from a customer. We engineer for the second case.

Retries & queues

Transient failures retry automatically; nothing is dropped on the floor.

Failure visibility

A stopped integration raises an alert — it never just goes quiet.

Reconciliation

Scheduled comparisons verify the systems still agree — not just that messages flowed.

Audit trail

Every sync is logged: what moved, when, and what it changed.

Idempotency

Replaying a message never creates duplicates where it matters.

Manual path

A defined human intervention route when automation must stop.

Source-of-truth rules

For every field, one system wins — agreed before go-live, not during an incident.

How do you know the systems still agree tomorrow?

09

Security is architecture, operations and accountability.

Not a feature list — a set of disciplines that have to hold up under a security team’s questioning.

Authentication Permissions Encryption Auditability Infrastructure isolation Patching Vulnerability management Backups Privileged access Monitoring Incident response

Who can access our data?

How is administrative access controlled?

What happens if an account is compromised?

How are incidents detected and investigated?

10

Targets are useful. Commitments are better.

A Service Level Agreement defines what FlowOne commits to in measurable terms — and what happens if we miss. It is the difference between a slide and a signature.

Availability Critical incident response time Support escalation path RPO — maximum data loss RTO — maximum recovery time Maintenance windows Notification obligations Recovery procedures Service remedies where applicable
Technical target

What the architecture is engineered and tested to achieve. Ambitious, measured, but not a promise.

Contractual SLA

What we sign. Defined per deployment and service level, with remedies attached. This is the number that matters.

What are you actually willing to put in writing?

11

Your business continuity cannot depend on us answering the phone.

What happens if FlowOne disappears? The honest answer has two parts — your data, and our software — and it depends on how you deploy.

Your data

  • Customer records
  • Documents and files
  • Operational data
  • Exports
  • Backups as contractually defined

FlowOne source code remains FlowOne intellectual property unless another contractual arrangement — such as escrow — exists. We say this explicitly because vague answers here are a red flag.

Continuity depends on the deployment model

Customer-controlled deployment

Customer-controlled deployment

FlowOne runs on infrastructure you control. Your servers, your credentials, your backups — the running system and its data stay in your hands regardless of what happens to us.

FlowOne-managed infrastructure

FlowOne-managed infrastructure

We operate it for you, so the contract has to do the work: documented export procedures, backup access, transition assistance and an agreed termination period are defined up front.

Enterprise continuity options

  • Documented export procedures
  • Backup access as contractually defined
  • Migration documentation
  • Transition assistance
  • Agreed termination period
  • Source-code escrow where commercially appropriate
12

We plan how you leave before you need to leave.

The strongest trust signal a vendor can give is a documented way out. Exit planning is part of onboarding, not a negotiation you start when the relationship is already strained.

Export manifest
flowone.pro
  • Data48,213 records
  • Files12.6 GB
  • Metadatafull history
  • Users184 accounts
  • PermissionsACL matrix
  • Integrations23 mappings
  • Documentationrunbooks
  • Handoversigned off
▪ ▪ ▪

Enterprise exit planning can define

  • Export formats and what is exportable
  • Timing and sequencing
  • Migration support during transition
  • Retention after termination
  • Deletion after handover
  • Credentials and infrastructure handover where applicable
  • Cost of additional transition work
  • Source-code escrow where agreed

Leaving may require work. It should never require permission.

13

Scale is something we validate against expected workload.

What happens when 20 users become 200? Or 2,000?

We don’t simply say “FlowOne scales.” We size, test and monitor against your actual growth path:

If your workload outgrows a deployment, the plan for the next stage already exists.

Capacity planning against expected workload

Load testing before commitments, not after complaints

Infrastructure sizing per deployment

Horizontal and vertical scaling where appropriate

Continuous performance monitoring

Database growth and storage planning

14

A technically successful migration can still fail.

What if employees refuse to use it?

If your team keeps working in the old spreadsheets, the project failed — regardless of what the cutover report says. Adoption is engineered, not hoped for:

Users involved during discovery, not surprised at launch

Representative pilot users from real teams

Workflows that feel familiar, not foreign

Training matched to roles

Phased rollout instead of a big switch

Feedback loops with visible follow-through

Usage monitored after launch — and acted on

15

When something is critical, “submit a ticket” isn’t enough.

Enterprise support means a defined path from “something is wrong” to “someone accountable is working on it”:

Severity levels

Incidents classified by business impact, not queue order.

Critical incident path

A dedicated route that bypasses the normal queue.

Escalation

A defined chain when something isn’t moving.

Named contacts

Where applicable — people, not aliases.

Technical investigation

Engineers with production access, not first-line scripts.

Incident communication

Proactive status updates during an outage.

Post-incident review

Serious failures get a written analysis.

Response and resolution targets are defined in the commercial SLA per service level — we publish numbers when we sign them, not before.

16

Recovery is only half the job.

Getting the service back is the visible part. What separates mature operations is what happens next.

Incident replay LIVE
  1. 00:00
    DetectMonitoring catches it — ideally before you do.
  2. 00:02
    ContainStop the impact from spreading.
  3. 00:06
    RecoverRestore service within the committed window.
  4. 00:11
    VerifyConfirm data integrity, not just uptime.
  5. 00:14
    CommunicateTell you what happened, plainly.
  6. 01:30
    InvestigateRoot cause, not first plausible cause.
  7. 02:15
    PreventChange something so it can’t recur.

For serious incidents you receive

  • A timeline of the incident
  • Root-cause analysis
  • Affected services and data
  • Corrective actions taken
  • Prevention measures with owners
17

We expect your IT, legal and security teams to ask questions.

A vendor that gets defensive during due diligence is telling you something. Bring the questionnaire — these are the areas we are prepared to walk through:

Data processing agreement (DPA) GDPR compliance Subprocessors Data location Retention policies Audit logs Access control Security questionnaires Architecture review Penetration testing evidence where applicable Continuity documentation Backup and DR procedures

A taste of the questionnaire — with our answers

On EU-based infrastructure, with the location fixed in the contract — or, for a customer-controlled deployment, on infrastructure you choose. Data does not move to another region without a contract change, and the DPA lists every subprocessor that touches it.

Yes — the data processing agreement is part of the standard contract, not an add-on. Export, rectification and deletion are documented procedures with agreed timing, including how long data survives in backups after a deletion request.

A small, named set of engineers, with privileged access logged and reviewed. On FlowOne-managed infrastructure we hold the keys and account for them; in a customer-controlled deployment your team controls infrastructure access and we work within it.

Yes. We walk through the architecture with your team, answer security questionnaires, and support agreed penetration testing — findings get a documented response, not a shrug.

Administrative actions and data changes are logged with who, what and when. Logs are retained under the agreed policy and can feed your own review process during an investigation.

Yes — we share the backup and DR procedures and the results of restore drills under NDA. The figures we publish are observed in drills, and we would rather show you the drill log than a marketing number.

18

From first conversation to steady state.

Every stage exists to de-risk the next one. Nothing on this page is a separate afterthought — the safety rails run under the whole journey.

Discover Map Measure Design Demo Pilot Validate Plan Migrate Reconcile Test Cutover Support Improve
SLA Security HA DR Rollback Exit plan

The safety rails around the entire journey — not separate afterthoughts.

Ask us the difficult questions.

These are the ones we would ask in your place.

The standby node takes over automatically — no phone call needed. In our regular failover drills the takeover completes in 4–6 minutes with replication lag held under 30 seconds; those figures are observed in drills, not a contractual SLA. The failover replay on this page shows the exact sequence.

That is what disaster recovery exists for, separately from high availability: independent encrypted backups, a separate recovery environment and documented restore procedures. Recovery follows the DR values defined in your agreement — not improvisation.

The honest answer: they are defined per deployment and service level, and we put them in writing before you commit. The numbers we publish on this page are drill observations; the contract is where they become commitments with remedies attached.

Measurable terms: availability, incident response, escalation path, RPO, RTO, maintenance windows, notification obligations — and remedies if we miss. We deliberately separate technical targets from what we sign.

Restore is drilled on a regular schedule, not once before the sales call. We share the drill logs and results under NDA — ask for the most recent one and we will show you.

A stopped integration raises an alert — silence itself is a failure condition. Retries and queues absorb transient errors, scheduled reconciliation verifies the systems still agree, and every sync is logged, so drift is caught before a customer catches it.

Reconciliation, not confidence: counts, records, attachments, permissions and critical fields are compared between the old and new systems, then your team validates real work in user acceptance testing before cutover.

The rollback plan is written and rehearsed before cutover, the old systems stay available during an agreed rollback window, and ownership of the go/no-go decision is agreed beforehand. A failed cutover is a planned scenario, not a crisis.

Yes, within the agreed rollback window. Changes made in the new system after cutover are tracked, and reconciliation covers carrying them back — that case is part of the rollback plan, not an afterthought.

You do — FlowOne gains no ownership of customer business data, full stop. Retention, export rights and deletion procedures are written into the agreement, so ownership is enforceable rather than a slogan.

Yes: structured records in open formats, files and documents, metadata, users, permissions, integration configurations and documentation. The export manifest on this page is the shape of what a real handover produces.

It depends on the deployment. On infrastructure you control, the running system and its data stay in your hands regardless of what happens to us. On FlowOne-managed infrastructure the contract does the work: export procedures, backup access, transition assistance, an agreed termination period — and source-code escrow where commercially appropriate.

That is the design goal of the exit plan: documented export formats, migration documentation and a defined handover mean a competent IT team can execute the move without our goodwill. Leaving may require work. It should never require permission.

The source code is FlowOne intellectual property unless another arrangement — such as escrow — is agreed. Your data, exports, configurations and documentation are not. We state this explicitly because vague answers here are a red flag.

Exit planning defines this up front: what is exportable, the timing, migration support during transition, and the cost of additional transition work — agreed at onboarding, not negotiated when the relationship is already strained.

If a software vendor cannot comfortably discuss these questions before the contract, ask why.

Browse the FAQ for answers

Bring us your hardest questions.

We can map your current environment, identify where FlowOne could genuinely improve it — and tell you where it probably shouldn’t.